SRHS Attendance Procedures

Pre-Scheduled Absence Request Form


Students are expected to attend all classes. The teacher is responsible for taking attendance during the first 15 minutes of each class.

Teachers will:

Take attendance in PowerSchool

Any student who arrives less than 15 minutes late to class is marked tardy. (TE or TU)

Any student who missed class is marked absent. (UT)

NOTE:  tardies will be subject to school discipline guidelines.

Excused absences accepted by BCPS policy include:
illness/doctor or dental appointment

Death in the family
Religious holiday (reference School Board Policy JED)
Pre-arranged absences/Other-approved by the principal
Emergency conditions, i.e. fire, flood, or major storm
School-sponsored/related activities

Unexcused absences or tardy include:

Overslept (student or parent/guardian)
Car trouble Traffic -Unless the administration make an announcement  Childcare, including siblings and family  Weather-related - Unless the administration make an announcement  Missed bus
Over 5 parent notes for ‘illness’ without physician note

Students arriving late to school after 8:45 am must check in through the Attendance office.

Students who are not feeling well at school MUST report to the clinic.

For planned multi-day absences (i.e. vacation), at least a week prior, students need to submit the Pre-Scheduled Absence form to attendance. 


The parent/guardian must inform the attendance office with a note for the absence, late arrival, or doctor note by sending an email to [email protected]or fax to the attendance office at (540) 297-2982  within 3 days of the student returning to school.


The PARENT OR LEGAL GUARDIAN may send a note, email the attendance office at [email protected] or call (540)297-7151.

Email notes should include the Student’s full name and grade level, date of notification, date of absence/attendance issue, the reason for absence, and contact phone number of parent/guardian.

9th & 10th-grade students

-Parents must come into the attendance office to sign students out.

-Bring photo identification.

11th & 12th-grade students

-Student drivers must sign out at the attendance office window with driver license.

-Students under 18 may sign out and leave the campus only with parent permission.

We ask parents NOT to come in and sign students out after 3:40 p.m.

Please wait until dismissal and use the parent pick-up location.

Please email our attendance office with any questions at [email protected]


The compulsory attendance law adopted by the State of Virginia requires that all children who have reached their fifth birthday on or before September 30th and who have not passed their eighteenth birthday must attend school. It is the legal responsibility of parents or guardians to ensure that students have regular daily attendance for the entire school day. Parents or guardians must seek homebound instruction for their children when they are absent for extended periods due to documented illnesses. The homebound request forms can be obtained from the school office.

According to Section 22.1-258 of the Code of Virginia, whenever any pupil fails to report to school on a regular school day and no notification regarding the student’s absence has been received by school personnel, a reasonable effort to notify the parent or guardian by telephone shall be made by school personnel. To assist school personnel in implementing this policy, parents or guardians are encouraged to contact the school if their child is going to be absent from school.

Notification for Absences: When a student is absent from school for an entire day, or for one or more class periods, a parent or guardian must notify the school in a written, faxed, or emailed note within three (3) days of the student’s returning to school. The notification should contain the following:
  • the date the note is written;
  • the student’s full name;
  • the reason(s) for the absence(s).
  • the date(s) of the absence(s); and
  • the parent’s or guardian’s signature (acceptable by email if address can be verified by school).

Medical documentation is required to verify doctor’s appointments and may be required to verify illnesses. The principal will be the judge of the validity of any excuses.